Robert's Rules of Order

Synopsis

The only current authorized edition of the classic work on parliamentary procedure--now in a new updated edition

Robert's Rules of Order is the recognized guide to smooth, orderly, and fairly conducted meetings. This 12th edition is the only current manual to have been maintained and updated since 1876 under the continuing program established by General Henry M. Robert himself. As indispensable now as the original edition was more than a century ago, Robert's Rules of Order Newly Revised is the acknowledged "gold standard" for meeting rules.

New and enhanced features of this edition include:

* Section-based paragraph numbering to facilitate cross-references and e-book compatibility
* Expanded appendix of charts, tables, and lists
* Sample rules for electronic meetings
* Helpful summary explanations about postponing a motion, reconsidering a vote, making and enforcing points of order and appeals, and newly expanded procedures for filling blanks
* New provisions regarding debate on nominations, reopening nominations, and completing an election after its scheduled time
* Dozens more clarifications, additions, and refinements to improve the presentation of existing rules, incorporate new interpretations, and address common inquiries

Coinciding with publication of the 12th edition, the authors of this manual have once again published an updated (3rd) edition of Robert's Rules of Order Newly Revised In Brief, a simple and concise introductory guide cross-referenced to it.

Summary

Chapter 1: Introduction to Parliamentary Procedure

The first chapter of Robert's Rules of Order introduces readers to the basics of parliamentary procedure and its purpose in conducting meetings. The author defines parliamentary procedure as a set of rules and customs that help ensure fair and efficient decision making within a group. It also explains why these rules are necessary, stating that without a set structure, meetings would be chaotic and decisions made could be biased.

To illustrate the importance of parliamentary procedure, let's take the example of a school board meeting. The board is discussing a proposal to implement mandatory uniforms for all students. Without following parliamentary procedure, the discussion could quickly become chaotic and biased. Some members may dominate the discussion, while others may not be given a chance to speak. This could lead to a decision being made without considering all perspectives. However, by following the rules of parliamentary procedure, each member has an equal opportunity to voice their opinions and the decision-making process is fair and efficient.

Chapter 2: The Organization of a Meeting

Chapter 2 delves into the different elements that make up a meeting according to parliamentary procedure. The chapter outlines the three essential components of a meeting: the assembly, the chairman, and the secretary. The assembly consists of all the members present at the meeting, the chairman presides over the meeting and maintains order, and the secretary records minutes of the meeting.

To better understand the importance of these roles, let's use the example of a town hall meeting discussing a new development project. The assembly includes members of the community along with the town council members. The chairman, in this case, would be the mayor, who would maintain order and ensure that all members have an equal opportunity to speak. The secretary would be responsible for taking note of the proceedings, including any motions and votes, to create accurate meeting minutes.

Chapter 3: Membership in an Assembly

This chapter discusses the rules and requirements for being a member of an assembly. It states that all members have equal rights in making decisions and must abide by the rules of the organization. It also outlines the process for admitting new members and the requirements for maintaining membership.

For example, in a book club using parliamentary procedure, the organization may have a set number of members. To ensure fair representation, new members can only be admitted if a current member is no longer actively participating in the club. This rule prevents the group from becoming too exclusive and ensures that members are committed and actively contributing.

Chapter 4: The Conduct of Business

Chapter 4 outlines the steps for conducting business in a meeting. It highlights the need for a formal motion (a proposal for action) and explains the process for making and seconding a motion. It also covers the rules for debate, amendments to motions, and voting procedures.

To put this into perspective, let's imagine a business meeting where the marketing team is proposing a new advertising campaign. Anyone attending the meeting can make a motion to approve or reject the proposal. The motion must be seconded by another member, and then a debate can take place where members can voice their opinions and suggest amendments. Once all discussion is completed, a vote is taken, and the motion can be approved or rejected by the majority.

Overall, Robert's Rules of Order provides a clear and structured approach to conducting meetings and making decisions. By following these rules, organizations and groups can ensure that their meetings are fair, efficient, and productive. These examples only scratch the surface of the many rules and procedures outlined in the book, making it an essential tool for effective group decision-making.